Data Privacy Notice
The Parochial Church Council (PCC) of East Crompton St. James
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of East Crompton St. James is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of East Crompton St. James complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
• To administer membership records;
• To promote the interests of the charity;
• To maintain our own accounts and records (including the processing of Gift Aid applications and Electoral Role Forms);
• To inform you of news, events, activities and services running at St James and St. Saviours.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about Church news, events, activities and services and keep you informed about Diocesan events.
• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with Church officials in order to facilitate purposes connected with the church. We will never share your data with third parties outside of the parish except with your explicit consent.
6. How long do we keep your personal data ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:–
• The right to request a copy of your personal data which the PCC of East Crompton St. James holds about you;
• The right to request that the PCC of East Crompton St. James corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the PCC of East Crompton St. James to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide the data subject with their personal data and where possible, to transmit that data directly to another data controller, (known as ‘the right to data portability’), (where applicable).
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please contact the Vicar, David Woodall; Churchwardens Kath Moss and David Marsland.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.